This article is re-published with permission from mikedesouza.com

As some of you may know, I’ll be starting a new role in January 2015 as an investigative resources correspondent for Reuters.

Getting access to records about government decisions and policies has long played a key role in the work of many journalists around the world. It will also be a key element for me in the weeks, months and years to come.

So to end off 2014, here are a few examples of some of my recent experiences with government efforts to either release or hide information.

Canada’s information watchdog has noted that the Supreme Court of Canada recognizes access to information as a quasi-constitutional right of all Canadians.

Obtaining access to information is an extension of freedom of expression since it allows the population to be informed and speak about government policies and decisions on how these governments spend public money.

Deleted records at the Canada Revenue Agency

The Canada Revenue Agency took more than a day to answer some basic questions about its decision to delete some instant messaging records of its employees.

You can find my report on this case over here in the Toronto Star.

The CRA declined to answer some of my questions directly, including whether it had verified whether any of the information deleted was of “business value.” By law, all Canadian government organizations are required to preserve records of “business value.”

When I asked some simple follow up questions – including whether any of its senior officials or media officers ever communicate with the minister or with Conservative political staffers in her office using text messages – the CRA called to complain that it wasn’t reasonable for me to ask these questions and expect them to respond within a couple of hours.

The Canada Revenue Agency instructs bureaucrats to delete logs and disable future logging of instant messages of its employees.

More than a week after I first asked questions and requested an interview with its commissioner, the CRA confirmed it was logging Internet activity of its employees – including on their mobile devices – in case it needed this information to review potential cases of misconduct, but that it wasn’t logging their text messages. Why does it keep one set of logs and not the other?

The CRA declined to answer this question.

You can find some of the emails detailing the CRA instructions to delete records of instant messages over here.

Foreign Affairs: This reporter’s question is “undeserving of a response”

Last summer, Canada’s Department of Foreign Affairs, Trade and Development wasn’t providing a lot of information about its relationship with the American Legislative Exchange Council. The council, also known as ALEC, is a secretive organization. It benefits from charitable status based on its mandate to “educate” U.S. state legislators by connecting them with corporations to draft model pieces of legislation.

A series of high-tech firms including Google left ALEC in recent months because it continued to host discussions of people without scientific credentials that cast doubt about peer-reviewed research showing the link between human activity and climate change.

“I will suggest we decline the two requested interviews.” – John Babcock, spokesman for Canadian Department of Foreign Affairs, Trade and Development.

Canadian diplomats have had some exchanges with members of ALEC as part of the federal government’s efforts to promote the oilsands and TransCanada’s Keystone XL pipeline. But senior diplomats declined to grant interviews, which led me to write a series of detailed questions to the department in writing.

The department sent me some general and vague statements about who Canadian diplomats were meeting and what they were discussing.

In response to questions asking for details about diplomatic discussions with lobbyists on energy issues, a Canadian government spokesman recommended evasive answers before getting feedback from diplomats about whether they had the answers. This spokesman told his colleagues in internal e-mails that he believed I was “attempting to make specious connections.” He also said one of my questions was “undeserving of a response.”

He also suggested declining the interview requests, without even knowing the answers to the questions raised.

One Canadian diplomat also sent an e-mail to other officials in the department asking them to tell the journalist that she was “not available” for an interview.

You can find these internal e-mails here.

Transport Canada’s vacant rail safety positions

Over a span of several weeks, Transport Canada declined to answer a series of basic questions about critical positions that are vacant in its rail safety and dangerous goods divisions – vacancies that appear to date back to at least 2009.

It confirmed it had vacant oversight and inspector positions within its dangerous goods and rail safety divisions but it declined to identify them or even confirm whether it knew exactly how many of these positions were vacant.

After Reuters reported on internal records detailing these vacancies, the federal New Democrats attempted to raise the issue in Parliament.

In response to questions from NDP deputy leader Megan Leslie in the House of Commons, the parliamentary secretary to the transport minister, Jeff Watson, said that Prime Minister Stephen Harper’s government wouldn’t apologize for cutting “waste.”

“We make no apologies for reducing back office expenses while putting the resources where they belong on front-line safety,” Watson said.

The government declined to share details of what it had cut until it was forced to answer these questions through Canada’s Access to Information Act, which requires it to release public records upon request within 30 days to any Canadian who pays the $5 fee.

The records, received about 40 days after the request, confirm what Reuters had reported about vacant engineering and oversight positions. It also revealed these surprising details:

– All six senior positions in the Transportation of Dangerous Goods secretariat, including the manager, are vacant

– Five out of seven positions for scientists who review emergency response plans of companies transporting dangerous cargo are vacant at Transport Canada’s headquarters.

– Five out of seven positions at the headquarters are vacant for dangerous goods inspectors under chief enforcement

– Five out of 15 positions responsible for risk evaluation are vacant, including the chief of risk evaluation, and two accident analysts.

Liberal transportation critic David McGuinty said in an interview that the department appeared to be hiding information.

“Instead of coming clean and saying, we have a capacity problem right now, they won't do it,” said McGuinty in an interview. “They’ve got some explaining to do.”

You can find these records and the information that Transport Canada previously declined to release over here.

Or scroll down below to see the e-mail records from both Foreign Affairs; the charts of vacant and filled Transport Canada positions; and the e-mails from the CRA sending instructions from the office of the agency’s commissioner and chief executive officer for the deletion of internal records.

In terms of transparency, a public servant — who tipped me off about one of these stories — told me that all ministers in the Canadian government are transparent … because you can look right through them and see the prime minister’s office in the background.

Photo: Light Brigading via Flickr

CRA Delete Request by mikedesouza

DFATD underserving by mikedesouza

Dangerous Goods Chart Transport Canada by mikedesouza

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Partisans may not believe it, but Canada’s “culture of secrecy” existed long before Stephen Harper moved into the prime minister’s office. And it’ll be around long after he moves out, unless Canadians do more than just cast their ballots in the next election.

That’s why four groups concerned about freedom of information, one of which I’m part of, are launching a campaign encouraging Canadians to take a small but vital step on social media that would raise more awareness of just how much is being hidden from us: spotlighting examples of government secrecy with the hashtag #cdnfoi.

Such secrecy has its roots in our political system, which has a tradition of strict party discipline. Because of that discipline, decisions made by the government behind closed doors – in cabinet meetings, for example – are rarely defeated in the House of Commons, making secret forums the principle arbiters of public policy.

To be sure, the Harper administration has done more than its share to cultivate a backroom state, frustrating access to government records and officials, as well as failing to fix our broken freedom of information system. But Canadian society is an especially fertile ground for the growth of policies that violate our right to know.

In part, that’s because our country doesn’t have any groups that exclusively and routinely advocate for greater freedom of information at a national level. Probably the closest we have to that is the small BC Freedom of Information and Privacy Association.

But, as its name implies, the association’s two staff members toil on information and privacy issues in British Columbia and the rest of Canada from a tiny office above a beauty salon and spa in Vancouver.

Meanwhile, other organizations that care about our right to know have even more multiplicitous mandates. For example, Ottawa’s DemocracyWatch stands on guard for democratic reform and corporate responsibility, as well as freedom of information. Meanwhile, Halifax’s Centre for Law and Democracy also deals with other human rights issues abroad.

By comparison, the United States has three umbrella organizations that exclusively safeguard Americans’ right to know.

They include: OpenTheGovernment.org, representing 94 groups; the National Freedom of Information Coalition, representing 30 dues-paying groups; and the Sunshine in Government Initiative, representing nine groups.

Such umbrella organizations have always been few and far between in Canada.

In the seventies, a coalition called ACCESS: a Canadian Committee for the Right to Public Information was established to lobby for greater freedom of information.

Reports from the Globe and Mail back then described the committee as having the backing of groups such as the Canadian Manufacturers’ Association, the Canadian Labour Congress and the Canadian Daily Newspapers Association.

But long-time right to know researcher Ken Rubin stated in an email that ACCESS, which played a key role in the creation of Canada’s current freedom of information law, was actually “primarily a group of diverse individuals” that included academics, activists and lawyers and had some “paper” affiliations with other organizations.

Despite that key role, by the eighties the committee had folded. According to Rubin, during the same decade, a “loose coalition” came together under the auspices of the Canadian Federation of Civil Liberties and Human Rights Associations to “monitor and improve” freedom of information. That coalition also “went by the wayside” once the federation “faded away.”

Then, in January 2000, investigative reporter Robert Cribb announced the formation of Open Government Canada – a “national forum for FOI networking, education and advocacy pushing for legislative changes that grant greater access to public information.“

More than 25 groups were represented at its founding conference in March of that year. However, in an email, Cribb stated the coalition “died a regretful death.”

The reason: “It proved to be impossible to lure financial support for such an endeavour – part of the perplexing lack of concern, engagement or righteous indignation in Canada around issues such as freedom of information and the public's right to know.”

Those concerns aside, in 2011, DemocracyWatch launched the Open Government Coalition. So far, the coalition is made up of three groups – not counting DemocracyWatch and an affiliated charity. Although founder Duff Conacher stated in an email he plans to expand it this fall.

In the meantime, the New Democrats and the Liberals have proposed laws and policies that would open up government. They should be applauded for doing so. And, if the past is a predictor of the future, they may even act on some of those proposals if they win power – just as the Conservatives did.

But eventually the expediency of secrecy seems to seduce every government, regardless of its political stripe. Which means a New Democrat or Liberal administration will likely become just as tight with information as the Conservatives – albeit, perhaps, with more of a velvet glove covering that clenched, iron fist.

Don’t believe me? Well, look no further than the United States where Democrat president Barack Obama swept into office promising an “unprecedented level of openness in Government.”

Five years later, an Associated Press analysis found that in 2013 his administration “more often than ever censored government files or outright denied access to them last year under the U.S. Freedom of Information Act.”

More recently, the agency also listed “eight ways the Obama administration is blocking information.”

Meanwhile, for his part New York Times reporter James Risen has called Obama “the greatest enemy of press freedom in a generation.”

Just as neither the right nor the left has a monopoly on the truth, neither has a monopoly on secrecy.

As a result, it’s vital for Canadians to start paying better attention to our information rights so we can better safeguard them.

That’s why the BC Freedom of Information and Privacy Association, the Canadian Association of Journalists, DeSmog Canada and IntegrityBC, are now encouraging Canadians to tweet about threats to their right to know using the hashtag #cdnfoi.

Those threats include everything from backroom government meetings and frustrated freedom of information requests to inaccessible officials and nonexistent public records, whether they are at the federal, provincial or local level.

At present, the use of that hashtag isn’t widespread, making it more difficult for Canadians to know about such threats.

So, by just tagging stories about government secrecy with #cdnfoi, you can help your fellow citizens know about what they aren’t being allowed to know.

And you can encourage others to take up the fight by sharing these graphics promoting #cdnfoi – helping change Canada’s culture of secrecy in the process.

Image Credit: Will Brown

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